Paid bills pending approval

Administrators can pay unapproved bills, even if an approval policy is in place, as long as those bills have the required approvers assigned. Because of this, there may be times when a bill pending approval has already been paid. Assigned approvers will still need to approve or deny the bill to remove it from their approval list.


  • You can only remove the approvers from the bill if the bill doesn't require approval based on approval policies at the time the bill was created.
  • A payment continue to process even if an Approver denies the bill, or an approver is added after the payment is scheduled. It's the bill that goes through the approval process, not the payment.

Permissions by role

Permission Administrator Approver Auditor Payer Clerk Accountant
Approve bills/vendor credits Yes Yes No No No Yes
Pay approved bills Yes No No Yes No No
Pay unassigned bills Yes No No No No No
Pay unapproved bills Yes No No No No No
Manage approval preferences and policies Yes No No No No No

Remind Approvers

If you'd like to remind an approver that a bill or credit is waiting on their approval, you can do that right from the bill or credit itself.

  1. Open the bill or vendor credit
  2. Select Remind under Approvers, next to the approver you'd like to send a reminder to

We'll send the approver an email to remind them that the bill or credit is waiting their review.