Paid bills pending approval
Administrators can pay unapproved bills, even if an approval policy is in place, as long as those bills have the required approvers assigned. Because of this, there may be times when a bill pending approval has already been paid. Assigned approvers will still need to approve or deny the bill to remove it from their approval list.
Notes:
- You can only remove the approvers from the bill if the bill doesn't require approval based on approval policies at the time the bill was created.
- A payment continue to process even if an Approver denies the bill, or an approver is added after the payment is scheduled. It's the bill that goes through the approval process, not the payment.
Permissions by role
| Permission | Administrator | Approver | Auditor | Payer | Clerk | Accountant |
|---|---|---|---|---|---|---|
| Approve bills/vendor credits | Yes | Yes | No | No | No | Yes |
| Pay approved bills | Yes | No | No | Yes | No | No |
| Pay unassigned bills | Yes | No | No | No | No | No |
| Pay unapproved bills | Yes | No | No | No | No | No |
| Manage approval preferences and policies | Yes | No | No | No | No | No |
Remind Approvers
If you'd like to remind an approver that a bill or credit is waiting on their approval, you can do that right from the bill or credit itself.
- Open the bill or vendor credit
- Select Remind under Approvers, next to the approver you'd like to send a reminder to
We'll send the approver an email to remind them that the bill or credit is waiting their review.
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