Best practices for entering vendors

The following guidelines will help your vendor to apply the your payment appropriately:

  • Enter a complete and accurate address for each vendor
  • Enter an Account Number for every vendor, where applicable
  • If an Account Number isn't available, enter information in the memo of a payment that helps your vendor post the payment correctly
  • If there are several accounts with the same vendor, create one vendor record for each account number and append the vendor name with the last four digits of the account number, to tell them apart
    • Example: AT&T - 3456, AT&T - 5678
    • The account number will be included on the payment
    • The Pay To field can remain the same for all the vendor records
  • When using ePayments to pay an employee or independent contractor, include their name in the Account Number field
  • Cashflow360℠ includes the invoice number with the payment
    • Make sure it matches or includes information that will help the vendor to apply the payment toward the correct invoice
  • Cashflow360 includes the first page of the document associated to the bill as the check stub when sending a check payment for one bill. Make sure the first page of the document is the best one to include with the payment.