Manage vendors' payment methods

When using Cashflow360 to pay your vendors, choose whether a vendor gets paid by check, Virtual Card, or ePayments. By default, all vendors are set up to be paid via check when first added to Cashflow360. To pay vendors electronically, set them up for ePayment via ACH. To pay vendors digitally, set then up for Virtual Card payments - a virtual credit card number, redeemable via your vendor's standard merchant processing system.

ePayments

ePayments have several benefits:

• Save money - ePayments are much less expensive than checks
• Keep your vendors happy - ePayments arrive really fast, directly into your vendor's bank account. They won't have to wait for a check to arrive in the mail, and then make a trip to the bank
• Environmentally friendly - save paper and carbon emissions by eliminating a piece of physical mail

Our network of companies accepting Cashflow360 ePayments is growing every day. When you add a new vendor, large or small, we'll automatically let you know if we think they already use BILL to accept ePayments. And for the vendors you've already entered in Cashflow360, you have many options:

• See if your vendor already uses Cashflow360 to accept ePayments - we'll search our network, as well as our network of verified national vendors, and display any potential matches we find. Just check their Vendor Detail page in your account
  • Note: An account number is always required to connect with any vendor in the verified national vendor network
• Invite your vendors to join our network and get paid online for free (email address required)
• Manually enter your vendor's bank account information

Virtual Card

• For vendors that we have verified accept Virtual Card payments, we will add a badge to their profile in your account. We will also add a banner with a link to make it quick and easy to enable Virtual Cards for them
• You can enable Virtual Cards for any of your vendors, even if they have not yet been verified:

To enable Virtual Card for a vendor:

1. Select Vendors in the navigation menu
2. Select the Vendor name
3. Select More actions
4. Select Edit vendor
5. Toggle Virtual Card enabled
6. If you'd like Virtual Card to be the default for this vendor, select make this my vendor's default payment method
7. Select save

Checks

An ePayment vendor can be reverted to check payments. The steps differ depending on how their bank account was added.

Invited vendor

If vendor was invited to create their own Cashflow360 account, disconnect the vendor:

1. Select Vendors in the navigation menu
2. Select the vendor name to disconnect
3. Select More actions
4. Select Disconnect
5. On the confirmation popup, select Disconnect

Private vendor

If vendor's bank account information was added manually, inactivate the vendor's bank account:

1. Select Vendors in the navigation menu
2. Select the Vendor's name
3. Select More actions
4. Select ePayment info
5. Select the bank account number
6. Select Deactivate

Note: check arrival dates are estimated because once the check is sent we have no control over the United States Postal Service.

Things to know

• Reverting an ePayment vendor back to check will inactivate any bank information that was previously entered for the vendor
  • To change a vendor back to ePayment, connect to them via the Network or enter the bank account information again
• Because all bank information is encrypted once entered into Cashflow360, we do not have the ability to download or export vendor bank information