Oracle NetSuite: Purchase Order sync

Using Purchase Orders within Oracle NetSuite? Try out our Purchase Order sync feature!

You'll still continue to create and manage Purchase Orders (PO) in Oracle NetSuite, but now you can sync them through to Cashflow360 and link or match them to bills. We'll automatically pre-fill certain items from the PO using artificial intelligence.

Notes:

• To be eligible to enable PO Sync, you will need to be syncing with Oracle NetSuite, Sage Intacct or QuickBooks Desktop or Enterprise.
• Purchase Order Sync will be available to new Cashflow360 clients starting in May 2026 during their Cashflow360 onboarding appointment.
• Existing Cashflow360 clients will be able to enable Purchase Order Sync through a phased rollout beginning in June 2026.
  • Clients will receive an in-product notification with additional details when the functionality becomes available to them.

Frequently Asked Questions

• Is there a charge?
• Is there anything else I need to setup in Oracle NetSuite?
• What kind of matching will happen with synced POs?
• How many POs will be synced over?
• Which POs are synced in from Oracle NetSuite?
• Are International currency POs supported?
• Will GL account updates on Bills linked to POs in Cashflow360 sync back to Oracle NetSuite?
• Will GL accounts on POs be available to link to a bill in BILL?
• Will the item receipt created from a PO sync into Cashflow360?
• Can I link multiple bills to one PO?
• Can I link a bill to multiple PO's?
• Can I unlink a bill from a PO?
• Is Smart Data available for bills linked to POs?
• Does Cashflow360 support creating, deleting, editing or approving POs?
• I am using Oracle NetSuite and I don't see this feature in my account, can I request to have it enabled?
• Do you plan on making this feature available for other accounting softwares?
• I am using POs in Oracle NetSuite and I don't see this feature, can I request to have it enabled?
• Can I disable the Purchase Order feature?
• Have feedback you want to share?

Is there a charge?

• There is no charge for the PO feature.

Is there anything else I need to setup in Oracle NetSuite?

• Bundle 3.3.6o or newer is required to sync PO's with Oracle NetSuite successfully.

What kind of matching will happen with synced POs?

When you first enable, purchase order workflow will be set to 2-way matching by default. You can change to 3-way matching in Settings.

How many POs will be synced over?

• By default, we sync in open POs you created in the last three months from your accounting software to Cashflow360. If you want to sync even earlier POs to Cashflow360, make an update to the PO in question (Edit & Save) and sync again. If you have a large list of older PO's, please contact our customer success team and we will assist you.

Which POs are synced in from Oracle NetSuite?

• With Oracle NetSuite, we sync in POs that are "pending receipt", “partially received”, or "pending bill/partially received", "pending bill", and "fully billed".
• If Oracle NetSuite is setup to receive items on a PO, the status won't be updated to "filled" in Cashflow360 until items are received in Oracle NetSuite, even if a bill is attached to the PO in Cashflow360
  • The PO will have a "receive" button in Oracle NetSuite if it is setup for item receipt
  • If a bill is created in Cashflow360 and linked to a PO that has not yet been marked as received in Oracle NetSuite, "Bill in Advance of Receipt" needs to be enabled Oracle NetSuite, or the bill will cause a sync error and won't sync to Oracle NetSuite (see article at the bottom of this page)
  • We don't support expense type POs. If the PO is coded to expenses instead of items, it will no sync into Cashflow360.

Are International currency POs supported?

• This feature is for POs in USD only.

Will GL account updates on bills linked to POs in Cashflow360 sync back to Oracle NetSuite?

• Yes, you can add additional expenses and/or items to a bill linked to a PO in Cashflow360 and that detail will sync back to NetSuite.

Will GL accounts on POs be available to link to a bill in Cashflow360?

• No, Cashflow360 only supports using items on POs when linking to a bill in Cashflow360. If you use GL accounts on your POs, do not link to a bill in Cashflow360. Instead, create the bill from the PO in NetSuite and that bill will sync into Cashflow360 including all GL accounts on it.

Will the item receipt created from a PO sync into Cashflow360?

• The item receipt created from a PO will not sync to Cashflow360.
  • Creating an item receipt will update the status of the PO in Oracle NetSuite, the PO status update will sync and update the status of the PO in Cashflow360

Can I link multiple bills to one PO?

• Yes, you can link multiple bills to one PO

Can I link a bill to multiple PO's?

• We do not support linking a bill to multiple PO's within Cashflow360. If creating a bill linked to multiple PO's within NetSuite, the bill will sync to Cashflow360 but the PO linkage will not be reflected.

Can I unlink a bill from a PO?

• After a bill has an associated PO and has synced between Oracle NetSuite and Cashflow360, you will be unable to unlink them. This is because the accounting system should be the system of record. If you need to unlink a PO from a bill, the bill will need to be deleted and a new bill created to link to the correct PO.

Is Smart Data available for bills linked to POs?

• Smart Data is not available on bills linked to POs, to prevent items from previous POs from auto populating in bills
• Smart Data is available for bills that are not linked to POs

Does Cashflow360 support creating, deleting, editing or approving POs?

• Not currently. We are exploring additional ways to serve the needs of our customers.

Can I disable the Purchase Order feature?

If you currently have POs enabled no longer want to use them, you can disable them in settings, if you are an admin user.